Effective time management is one of the main responsibilities of every company manager and business owner – not only do they have to manage their own time, but their employees’ as well. Whether the employees are actually working efficiently largely depends on their management and their decisions – don’t simply blame it all on the workers.
If you’re struggling with your team’s productivity, try these 4 ways to make time management more efficient at your company.
1. Help your team build time management skills
Don’t simply expect your employees to manage their workload and schedule on their own – give them the tools to do so. Good time management skills are not something you’re born with – they need to be taught. Show your employees, whether through workshops, seminars, or other means, that you can all improve your planning, organization, and communication skills together.
It’s incredibly important to help your employees sort out the issues that are making them less productive on a daily basis. Don’t force this responsibility on them alone – in the end, it’s the company that’ll eventually take the hit of inefficiencies.
2. Look for inefficiencies in your team’s schedule
According to a study by the Harvard Business Review, knowledge workers usually can only spend about 30% of their work time on meaningful tasks, with the rest of their time being filled with mundane tasks like monitoring, checking emails, filling out Excel spreadsheets, and tracking their progress.
A large portion of these mundane tasks can be automated with the right workforce management system. Let your workers actually focus on what’s important and remove unnecessary overhead tasks that slow them down and distract them.
3. Use a professional time management system
The more employees a company has, the harder it is to manage each worker’s individual time schedule. A time management system is a specialized software, designed to help managers and business owners keep track of employees’ real work hours, manage clock-ins and clock-outs, and minimize the number of manual tasks through automation.
Time management tools like the schedule maker on tracktime24.com can reduce the required for scheduling tasks by up to 80%, with streamlined data tracking instead of messy Excel spreadsheets. Save your company’s time and money by using a proper time management system – track all time and attendance online with zero paperwork involved.
4. Don’t put your employees on a manager-like schedule
Managers have to be flexible and able to fit in an unexpected task or put out fires whenever needed. However, team members might not work efficiently under such conditions – work like writing or programming, and any other type of work that requires long periods of focus, won’t be done effectively if your employees are constantly interrupted by things that pop up.
Too much communication is just as inefficient as poor communication – it distracts your employees from their appointed tasks. Set aside some time for each of your workers during which they won’t be distracted by mundane responsibilities and take a good look at your company policy and whether it can be changed to avoid such situations.