As everybody knows – a little party never killed nobody, and we can assure you that neither did even a big one. Parties are great, which is why we love them so much. However, organizing a party is a comprehensive and at times tiresome process encompassing many details. However, at the end of the day, you understand that it was absolutely worth every effort you put into it.
Depending on the party’s objective, theme and size, there are various approaches towards its planning and organization. Probably, the most difficult aspect is that there are many important elements that need to be taken into consideration, and if you overlook at least one of them for some reason, the consequences might be very undesirable regardless of how small and insignificant this element may appear.
In this article, we’ll focus on the first thing that comes to your mind when you hear the word ‘party’ – a party invitation.
Do We Really Need Them?
While some people may question the necessity of this concept in the era of digital communication channels, there are many reasons why party invitations remain a crucial element of every event ranging from a baby shower party to a wedding with four hundred guests.
First of all, it sends a clear message to the invited guests that you take the party seriously and put considerable effort in its planning and organization, meaning that this would be a top class event. Secondly, it’s an excellent way to show how important your guests are to you. Finally, the most logical and straightforward mission of every invitation is to remind the invitee about the occasion, date, time and location to avoid any potential confusion or misunderstanding.
Like any other card, a party invitation starts with the design. Your party and your rules: remember, it’s totally up to you to decide what exactly your invitation should look like. It’s not a problem at all if you don’t have any previous experience with graphic design, because with a special invitation creator this task is as easy as ABC.
Usually, every party has a certain theme or style, so the best thing to do here would be to design your party invitations in line with the overall party’s concept, including a color scheme.
For example, a black and white vintage-style invitation with phrases in the Victorian letter-writing standard wouldn’t be a harmonic choice for a steam-punk party. Don’t constraint yourself, experiment with several options and then choose the one you like the best. However, the general rule is that the design should match the party’s objective and setting.
Depending on whether the event is formal or informal, the things that should be mentioned in the invitation can vary. As a rule, these are some basic things that all invitations should include:
- Your name (yes, of course, it’s your party after all);
- Purpose of the event;
- Date and time;
- Location (if it’s difficult to find, you might want to add directions or even a small map);
- Indication if your invitee can bring somebody else;
- Indication if children are allowed;
- Dress code (if any)
Of course, it’s crucial that all your guests feel comfortable at your party, even if they have special needs. With this thought in mind, we advise that you don’t forget to mention the following elements:
- If you plan something really special that requires your guests to bring some additional equipment or objects, make sure you include these special instructions specific to your party.
- Inform your guests about the party menu and ask them to provide information about any food allergy or any other food-related relevant information.
- Encourage your invitees to share if they need any special reasonable accommodation or assistance.
When to Send Them Out?
Again, it depends on the scale of your party as well as other aspects, but the usual timeline is 2-4 weeks prior to the party date. Don’t be afraid to be too early, because it’s always better to invite guests much in advance than at the last minute.
Small tip. In case you plan a party on a weekend, or public or any other holiday, when people are usually busy with their own plans, but you are not ready at the moment to send out party invitations listing all details, you can send a ‘Save the date card.
With its help, you can inform your guests about the oncoming party so that they plan accordingly. And remember to include the phrase ‘The formal invitation to be followed’ at the end of your card. By the way, you can use the same online design software to make it.
A party invitation is an integral part of modern party etiquette which should not be overlooked. As you can see, there is nothing difficult or stressful about making your own party invitations. On the contrary, with their help, you can add more fun and excitement to your event, or even add some intrigue if that’s what you are after.