Solving the issues with a work schedule can be a nightmare, and finding the right app can help alleviate any work-related stress and anxiety.
Now, even more so in these times of economic unrest and the onset of a second Lockdown.
Finding a solution and selecting a work schedule app for your team that will work across multiple platforms and remove the strain and stress off complex work schedules, can make all the difference in creating a productive workflow and richer team morale.
What are the Common Issues?
The common issues of an unbalanced and failing Work Schedule fall within the following range:
- Missing staff or staff not turning up for work.
- Staff turn-over.
- Short notice absences.
- Poor scheduling habits.
- Poor management.
- Not factoring in staff holidays.
Companies now need to find new avenues to ensure that their hard work in creating their businesses has not been in vain. Finding the most appropriate solutions is key to solving any flaws or issues.
8 Keys to Solve Scheduling Issues
By introducing an effective scheduling system in your workplace, you can improve productivity and sort out the wheat from the chaff.
Here are a few key points that may help steer you in the right direction towards keeping staff engaged and onboard.
- Reduce absenteeism and low work quality.
- Keep on budget and manage time.
- Streamline and maximize internal communications.
- Manage availability efficiently.
- Manage staff holidays and time-off.
- Create opportunities for staff to engage.
- Reduce lateness.
- Reduce staff turnover and financial costs.
You may also consider introducing an app or system to assist and support a happy office life.
Keeping Staff Engaged
During this time of unprecedented challenge and uncertainty within the economic markets, the employers must find additional means of keeping their workforce on task and engaged.
Work with your staff and their teams to provide support systems that serve them individually, collectively, adding value and stability to the business.
You could introduce a weekly catch-up via Zoom or Google meet to ensure members of the team’s well-being needs are monitored. You could introduce virtual dop in sessions for staff to connect and discuss any issues they are experiencing.
As an employer, you may need to factor in time to meet your own needs; this may mean delegating and appointing managers to manage individual teams within your business. Remember to take the time to rest and assess the viability of the company. Do not struggle if the business is failing and support external organisations for help.
Take advantage of the Government Schemes to support your staff and ensure your business remains functional.
Managing Effective Work Flows
The importance of maintaining an effective workflow can significantly enhance staff morale and productivity.
Businesses are now having to diversify and adopt new business practices, which may mean that what was once a static office life has now become a moving platform with numerous business’s now opting for remote working. However, staff still need to have access to a wide array of tools to maintain an adequate workflow strategy.
To ensure productivity levels not to dive and educate your team and show them the systems you wish to implement to your core business model. Setting up an effective strategy will serve you well in the long-term and, most importantly, add value to your staff’s morale.
Work collaboratively with your team to create a greater engagement by enabling all team members to contribute and add to your business’s success. It also improves employee retention and reduces the costs of high staff turn-over.
Once you have your systems all up and running – make sure that you document your progress. By accurately recording your workflow systems’ progress, you monitor and demonstrate the team’s success and development. Using an efficient system will also allow you to gain evidence of flaws within your business to be eliminated.
Although you may be satisfied with your system, it is always prudent to keep up to date with technology changes and breakthroughs.
The better your team’s engagement, the more effective your team will be, and the greater productivity your team will achieve – making the perfect win-win situation.
As many businesses now try to find new methods to maintain their business plans, enabling staff to work remotely may have unknown benefits.
Working remotely allows members of the team to develop their business independence.
Recent figures show that 80% of remote workers experience less job-related stress, and 39% of people working remotely complete work faster, improving productivity and business sustainability.
It is now estimated that 88% of businesses globally have now embraced remote working practices for their staff. The event of COVID19 has been a catalyst in the upswing to business’s opting for this work method.
To prevent the teams from becoming increasingly disengaged, several employers are now setting up virtual channels to support their staff weekly virtual zoom sessions. Many have also engaged in offering additional support strategies.
You may also wish to consider the following to elevate your team at this challenging time:
• Set up your teams for success by providing them with manageable targets.
• Maximise your employee relationship strategies.
• Keep all channels of communication open and fluid – act as a lifeline to your employees.
• Check-in regularly to support your team and offer techniques and reassurance.
• Creating effective group collaborations is a successful way of improving staff morale and productivity.
• Provide your teams with up to date information and keep everyone in your groups informed of any business changes.
• Empower your teams by allowing them to make their own decisions – it may be a creative idea that add’s value and revenue to your business. Listen to your employee’s.
• Encourage and implement team ideas and new approaches.
• Invest in new technologies and technical advances.
• Some businesses are now supporting co-working spaces, and allowing team members to share remote workspaces when working from their own homes is not an option for various reasons and circumstances.
• By engaging your remote team members, you give them the skills to carry your brand forward and create your brand ambassadors.
• Offer team members benefits, rewards, and incentives.
• Reduce email conversations and adopt other forms of communication, such as messaging services.
The Pros and Cons of Remote Working
The pros and cons of remote working are vast, but they offer better prospects for businesses ’ survival in the current economy on a larger scale.
Remote working offers the following complimentary benefits; it can save time and money commuting; it can lower business expenses – reduction in business rates, rent, and other outgoings; it increases employee activity by at least 13%; offers better recruitment opportunities and employee retention; a reduction in sick leave and other absenteeism; greater employee satisfaction and flexibility.
However, the negatives are a decrease in work-life balance, more distractions, and interruptions to workflow; employees experience a lack of a sense of belonging; reduced communication; poor accountability; low reliability; and increased security challenges.
Remote working may now be the new norm as we move forward and businesses face closure due to a resurgence of COVID19, whose duration we do not have an end date.
You should consider all options to keep your business accessible and alive.
But how you do this is a choice you will have to consider, your options could be any of the above, or you may need to find other alternative solutions, which may include downscaling your business and reducing your overheads. Whatever route you decide to take, there are always solutions to keep your business open and functioning well.